The Availability feature is designed to streamline your scheduling process, offering a simple and effective approach to share your availability with your contacts. By connecting to your Outlook Calendar, this feature generates availability slots or blocked slots in just a few clicks, ready to be shared directly with your contacts.
How It Works
Select Your Dates
Open the Availability tab to see the calendar interface (as shown in the first image).
Use the calendar to select the dates for which you want to generate availability or blocking slots. This will pull information directly from your Outlook Calendar.
Note: If you use Google Calendar, you can sync it to Outlook to use this feature (click here to learn how).
Generate Availability or Blocked Slots
Right-click or use the shortcut keys:
Ctrl+Shift+A to generate availability slots.
Ctrl+Shift+B to generate blocked slots.
Your chosen slots will be displayed in a formatted table like in the image below.
Results You Can Share
The generated output shows a clean and organized table with:
Day of the Week
Date
Time slots in multiple time zones that you can configure (PST, CT, EST).
This output can be easily copied and shared with your contacts, offering a professional and direct way to communicate your availability without relying on third-party scheduling links.
How does it help you?
Simplicity: Just create and share your availability in seconds.
Professionalism: Your contacts receive a clear, concise, and branded response.
Customization: Ideal for contacts who prefer tailored communication over automated scheduling tools.
The Availability feature offers a simple and casual approach to share your availability with your contacts, and serves as a complement to scheduling tools like Calendly.
The Emails Tab seamlessly integrates with your Outlook account, allowing you to manage your job search communications in one place. With features like AI-assisted replies, templates, and scheduling tools, MyJobOutreach helps you stay organized and respond efficiently.
How It Works
Sync Your Inbox
Open the Emails Tab to view your Outlook inbox.
Press F5 or right-click and select Refresh to load the latest emails.
View and Manage Emails
Emails are displayed in a structured table, showing senders, subjects, and received dates.
Clicking an email reveals the full message details in the preview pane below.
Actions and Shortcuts
Right-clicking on an email unlocks multiple powerful actions:
AI-Powered Responses
Reply with ChatGPT (Alt+Shift+G): Generate AI-assisted responses.
Reply All with ChatGPT (Alt+G): Use AI to craft responses for all recipients.
💡 Pro Tip: You can write a custom prompt directly from the context menu to guide the AI’s response.
Template-Based Replies
Reply with Template (Alt+Shift+T)
Reply All with Template (Alt+T)
Forward with Template (Alt+W)
Scheduling and Follow-ups
Set Due Date: Mark follow-ups or deadlines.
Block Time for Meetings (Alt+B) or Work Sessions (Alt+M): Automatically schedules an event in your Outlook calendar.
Organization and Archiving
Delete Email (Del)
Mark as Completed and Archive (Alt+Z)
Archive Without Marking as Completed (Alt+A)
How It Helps You
Efficient Communication: Respond faster with AI-generated messages and pre-set templates.
Stay Organized: Keep track of all outreach-related emails in one place.
Smart Scheduling: Quickly book meetings and follow-ups directly from your inbox.
The Emails Tab streamlines your job search communications, helping you manage responses, schedule meetings, and keep track of opportunities with ease. Whether you’re following up with recruiters, networking with industry professionals, or responding to job offers, this feature ensures you never miss an important message.
Tired of spending hours crafting tailored applications? With MyJobOutreach, you can extract job details, generate personalized scripts, and send polished applications in just a few steps. Here’s how.
Step-by-Step Guide
Step 1: Extract Job Details
Streamline the process of gathering job details:
From the Extract Job Tab, Copy and Paste the job description into the input box or paste the job URL directly.
Click Extract the Job From the Input Box
The extracted details will automatically populate the Job Details Table in the Outreach Tab.
💡 Pro Tip: Extraction based on job URLs is an experimental feature. Check the FAQ to learn more about Experiemental Features.
Step 2: Add Relevant Contacts
After extracting job details, the source may already include relevant contacts. These will automatically populate the Contact Details Table in the Outreach Tab.
If no contacts are found:
From the Company Details Table in the Outreach Tab, search for the company using:
Alt+O to search the company in TheOrg.
Alt+L to search the company in LinkedIn.
Once you’ve identified the company, right-click the Contact Details Table and select Extract Contacts or press Ctrl+Shift+E.
Paste the source containing the relevant contacts in the textbox that will pop-up, just like you would do in the Extract Contacts Tab and click “OK”.
Step 3: Enrich Contact Information
Before generating outreach scripts, make sure the contact details are complete. Use the Enrich Data feature to gather missing information, such as work emails, phone numbers, or LinkedIn URLs:
In the Contact Details Table, select the rows you want to enrich.
Right-click and choose:
Enrich Data for All Selected Rows (Ctrl+Shift+R) – Enriches data for the highlighted contacts.
Enrich Data for All Empty Work Email Rows (Ctrl+Shift+Y) – Enriches data only for the contacts where the work email is missing.
💡 Pro Tip: The contact enrichment feature requires the SalesQL or TheOrg API’s, ensure your API key is configured in the Settings Tab.
If enrichment isn’t possible or doesn’t yield results:
Use Search Contact in LinkedIn (Ctrl+Shift+L) or Search Contact in TheOrg (Ctrl+Shift+O) to manually gather information.
Use the Suggest Emails feature:
Suggest Emails for the Selected Contact(s) (Ctrl+Shift+Q) – Suggests potential email addresses for the selected rows.
Suggest Emails for All Empty Work Emails Rows from the Selected Contact (Ctrl+Shift+W) – Suggests emails only for contacts without an email address.
Step 4: Generate Personalized Scripts
Choose a Job Application Template from the dropdown in the top-right corner of the Outreach Tab.
You may also select a personalized script tailored to the role, contact, or company.
Generate outreach scripts:
Click Generate Outreach Scripts for All Contacts (Ctrl+Shift+S) or Generate Outreach Scripts for Selected Contacts (Ctrl+Shift+K).
The generated scripts will appear in the Outreach Scripts Table.
Step 5: Fine-Tune Your Scripts
Personalization is key to making your outreach stand out. MyJobOutreach allows you to easily customize scripts for maximum impact:
Rephrase or Regenerate:
Right-click on any cell in the Outreach Scripts Table and select Rephrase Selected Cells (Ctrl+Shift+P), Regenerate Outreach Script Row (Ctrl+Shift+Z) or Regenerate Outreach ScriptCell(s) (Ctrl+Shift+F).
Manual Edits:
Click into any script field and manually adjust the text to make it even more personalized.
Assign Different Scripts to Different Contacts:
You can select unique templates for specific contacts and regenerate scripts for them individually.
💡 Pro Tip: Use placeholders in your scripts to make bulk personalization easy and efficient. Click here to learn more about the placeholders available.
Step 6: Generate a Tailored Cover Letter
Right-click the job entry in the Job Details Table and select Create Cover Letter (Alt+Shift+C).
A tailored cover letter is automatically generated based on your profile and the job description.
To make edits:
Adjust as needed, and convert it to PDF using the Convert Cover Letter to PDF option (Alt+Shift+F).
The updated Cover Letter Paths (Word and PDF) will be saved automatically and included in the outreach.
Step 7: Send Your Personalized Emails or InMails
Once your scripts and cover letter are ready, it’s time to send your outreach:
From the Contact Details Table, click on the relevant email column (e.g., 1st Email Date, 1st InMail Date, or follow-up date).
Right-click and select Send Email (Ctrl+Shift+M).
This action will:
Open the email in Outlook with the personalized subject line and body.
Automatically attach the tailored cover letter and resume.
Review the email content and click Send to finalize your outreach.
How Does It Help You?
Effortlessly extract job details and add relevant contacts.
Generate personalized scripts tailored to each role, contact, and company.
Send polished applications with minimal effort—all while maximizing personalization.
Ready To Start Getting Results Faster?
Say goodbye to manual work and hello to a smarter, AI-powered job search. Try the demo today and start seing results — fast.
Don’t know what to say when sending thank-you emails after interviews? With MyJobOutreach, you can send tailored, professional follow-ups effortlessly. Show your gratitude, highlight key points, and leave a lasting impression with just a few clicks.
Step-by-Step Guide
Step 1: Set Up the Thank You Email Template
Navigate to the Profile Tab and locate the ThankYouEmailBody field.
Write your thank-you email template here (or use the pre-defined one).
💡Pro Tip: Use placeholders effectively to make your thank-you emails dynamic and relevant.
Step 2: Select the Contact
Open the Outreach Tab.
Go to the Contact Details Table and select the contact you wish to send the thank-you email to.
Step 3: Generate and Customize the Email
Right-click on the selected contact and choose Send Thank You Email (Ctrl+Shift+U).
A dialog box will appear where you can:
Add key points or notes from the interview.
Highlight any specific insights or topics discussed.
💡Pro Tip: Had a panel interview with more than one person? Select all applicable contacts and select the Send Thank You Email. The email will be adreessed to all selected contacts.
Step 4: Finalize and Send
After reviewing your additional notes, click OK to generate the thank-you email.
The email will be prepared in Microsoft Outlook, including the customized body with placeholders replaced by actual details.
Simply review the email, make any last-minute changes, and hit Send.
How Does This Help You?
This feature allows you to:
Save time by letting MyJobOutreach and AI do the heavy lifting for you preparing a insightful and professionally crafted email in seconds.
Ensure timely follow-ups that leave a professional impression.
Focus on what matters—your next steps in the hiring process—while MyJobOutreach takes care of the details.
Ready to Land Your Dream Job?
Take advantage of MyJobOutreach to manage your job search effortlessly. Try the demo today and experience how automation can help you succeed!
MyJobOutreach allows you to create highly personalized outreach messages using script placeholders. These dynamic variables pull real-time data from your profile, job details, contacts, and AI-generated insights—ensuring that every message is customized effortlessly.
Groups of Variables
There are five major groups of placeholders, each serving a different function in your outreach scripts:
1. Profile Variables
These pull data from the Profile Tab settings, allowing you to insert your personal information automatically.
Examples:
$Profile:Name$ → Inserts your full name
$Profile:ShortName$ → Inserts your preferred short name
$Profile:Email$ → Inserts your email address
$Profile:CurrentCompany$ → Inserts your current company
2. Company Variables
These refer to attributes from the Company Details in the Outreach Tab.
Examples:
$Company:Company Name$ → Inserts the company’s name
$Company:Industry$ → Inserts the company’s industry
$Company:Location$ → Inserts the company’s location
3. Job Variables
These reference details from the Job Details section in the Outreach Tab.
Examples:
$Job:Role$ → Inserts the job title you’re applying for
Any field from the Job Details table can be used as a variable.
4. Contact Variables
These placeholders extract key details about the people you’re reaching out to from the Contacts Table.
Examples:
$Contact:Name$ → Inserts the contact’s full name
$Contact:Title$ → Inserts their job title
$Contact:First Name$ → Inserts their first name
$Contact:Last Name$ → Inserts their last name
5. AI Variables
These leverage ChatGPT-powered AI to generate relevant, dynamic content within your outreach scripts.
Examples:
$AI:ShareSomethingInCommon$ → Identifies shared interests or mutual connections
$AI:SpecificTechnology$ → Highlights a relevant technology both you and the contact engage with
$AI:ContactWork$ → Generates a line about the contact’s expertise based on their profile
$AI:MyWork$ → Integrates insights from your own professional experience
$AI:PostAbout$ → Suggests a relevant article or topic from the contact’s recent posts
$AI:IdentifyIndustry$ → Determines the contact’s primary industry
Placeholder Format
To use placeholders in a script, follow this format:
Got an interview or important networking call coming up? MyJobOutreach helps you prep in minutes with AI-powered reports that give you deep insights into the company, job, and contact — no endless Googling required.
Step-by-Step: Smart Prep with AI Reports
Add Company & Job Info
In the Outreach tab, fill in:
Company Details
Job Role, Description & URL (or use Extract Job to auto-fill)
Make sure your Profile is updated too — this makes your reports more tailored.
Analyze the Company Profile:
Right-click the company row → Analyze Company Profile (Alt+A) You’ll get a detailed company summary with:
Mission, values & recent milestones
Key leaders and insights
Products & services overview
Analyze the Job
Right-click in the job details section → Analyze Job Description (Alt+Shift+A)
You’ll see:
Required skills & expectations
Sample interview questions
“Why You” & “Why This Company” talking points
SWOT-style breakdown for strategy prep
Analyze the Contact
Right-click a contact → Analyze LinkedIn Profile (Ctrl+Shift+A)
Get insights like:
Career background
Areas of expertise
Potential icebreakers or discussion points
💡 Pro Tips:
Use Why Me? & Why This Company? to craft killer answers
Combine job, company, and contact reports for full-picture prep
Re-run reports right before your call for the latest insights
How Does it Help You?
Saves hours of research
Gives you strategic talking points, not fluff
Helps you walk into interviews confident and well-informed.
Ready To Start Getting Results Faster?
You don’t need to prep alone. With smart reports, MyJobOutreach turns interviews into opportunities — fast.
Tired of searching endless job boards and company lists? MyJobOutreach makes it easy to find opportunities that match your profile — and turn them into outreach campaigns with just a few clicks.
Company Suggestions
Get a curated list of companies based on your preferences.
How It Works
We use your “What I Am Looking For” profile field to generate tailored company suggestions.
You can add extra context (e.g., “tech startups in Boston”) to get more specific results.
What You’ll See
A table with key company info: ✅ Name, Industry, Size, Revenue, Location, Public/Private status
Quick Actions
Refresh suggestions: F5
Generate new: Alt+S
Search on LinkedIn: Alt+L
Search on TheOrg: Alt+O
Send to Outreach tab: Ctrl+Shift+H
Delete rows: Del or Alt+Del
💡 Tip: You might discover companies you’ve never heard of but are a great fit for your goals.
Job Suggestions
See a real-time list of jobs that match your skills and search criteria.
You can refine results by typing extra keywords like “remote,” “senior,” or “full-time”.
What You’ll See
A job table with: ✅ Title, Company, Snippet, Location, Salary, Updated Date, and Job URL
Quick Actions
Refresh jobs: F5
Generate new: Alt+Shift+S
Search the company on LinkedIn: Alt+L
Visit job listing: Alt+Shift+O
Send to Outreach tab: Alt+Shift+H
💡 Found a great job? Open it, review it, and instantly start building your outreach with just a right-click.
How It Helps You
No more scrolling through random listings
Integrated with Outreach, so you can act fast
Personalized to you — based on your profile, keywords, and goals
Whether you’re exploring potential employers or searching for that perfect job, MyJobOutreach puts targeted opportunities right in front of you — and helps you take action instantly.
Writing a great cover letter for every job can be exhausting. With MyJobOutreach, you can generate a personalized, professional cover letter in just a few clicks.
Step by Step Guide to Generate a Cover Letter
Step 1: Go to the Outreach Tab
Open the app and head to the Outreach tab.
Step 2: Fill in Job Details:
Under Job(s) Details, add the job title and description. This helps the system tailor the cover letter to the position.
The Dashboard gives you a clear overview of your entire job search — from companies you’re engaging with to how many messages you’ve sent. It’s designed to help you stay organized and follow up easily.
Key Stats at the Top
At the top of the dashboard, you’ll see a quick summary of your outreach activity:
Companies you’ve added
Jobs Applied
Initial Contacts made
Connection Requests sent
Follow-Ups, Emails, and InMails
This helps you track progress at a glance and stay focused.
Find and Focus
Use the search bar to filter companies by name or outreach type, so you can easily find what’s pending or needs a follow-up.
Taking Action
From the Company List below, you can:
Right-click a company to open its full profile
Jump to the Outreach tab
Visit their website or LinkedIn
Mark a company as archived once it’s no longer active
Performing a Follow-Up
On the dashboard, double-click on the company that needs a follow up (date of last contact is yellow). This will open the outreach tab.
Go to the contact table for the company.
Scroll right to find the follow-up columns (email, LinkedIn InMail, etc.).
Right-click the cell → choose the appropriate action (e.g., Send Email, Send LinkedIn InMail).
That’s it. Fast, trackable follow-ups in seconds.
Pro Tip
Use keyboard shortcuts and right-click actions to work faster. You can also export your list for review or reports.
The Dashboard keeps your outreach organized without the clutter. Stats on top, actions below — everything you need to stay in control of your job search.
