Tag: Features

Extract Contacts: Simplify and Automate Contact Management
The Extract Contacts feature allows you to quickly extract contact information from external resources like LinkedIn, TheOrg, or other platforms. This powerful tool saves hours of manual data entry by converting copied text into actionable contact data.
How It Works
1. Navigate to Your Resource:
  - Open the platform containing the list of contacts (e.g., LinkedIn search results, TheOrg’s organizational charts).
  - If the platform does not support direct exports (e.g., CSV files), simply highlight and copy the desired text containing contact information.
2. Paste and Extract:
  - Paste the copied text into the textbox in the Extract Contacts tab.
  - Right-click and select “Extract the Contacts from the Input Box” or use the shortcut Ctrl+Shift+E.
  - The system will process the pasted data and populate the Contacts Tab with the details available.
Actions and Shortcuts
From the Context Menu:
- Extract Contacts (Ctrl+Shift+E):
  - Extracts contact details from the pasted text and sends them to the Contacts Tab.
- Clear Input Box (Ctrl+Shift+9):
  - Clears all text in the input box for a fresh start.
What Happens Next?
After extracting the initial details, the contacts are available in the Contacts Tab, where additional actions can be performed, like enriching the data with complementary information such as:
- LinkedIn URLs
- Work emails
- Profile details
Note: The data enrichment feature is powered by the SalesQL API. Click here to learn how to set up your SalesQL API Key in just a few clicks.
How It Helps You
- Saves Time:
  - No need to manually copy and paste individual fields; extract hundreds of contacts at once.
- Streamlines Workflows:
  - Automatically organizes extracted data into a structured format.
- Supports Networking:
  - Enables easy outreach by quickly populating your contacts database.
Example Use Case: Building a Targeted Contact List
1. Gather Data:
  - Copy a list of contacts from TheOrg, LinkedIn search result page or any other source.
2. Extract Contacts:
  - Paste the text into the Extract Contacts textbox and press Ctrl+Shift+E.
3. Refine and Enrich:
  - Go to the Contacts Tab to enrich the relevant contacts with details like emails and LinkedIn URLs.
4. Take Action:
  - Use the enriched data for personalized outreach campaigns or follow-ups.
The Extract Contacts feature is your gateway to seamless networking and contact management. Whether you’re targeting hiring managers, recruiters, or industry leaders, this tool ensures you always have the right data at your fingertips.
January 8, 2025
Extract Job: Automate Job Post Data Entry in Seconds
The Extract Job feature allows you to quickly extract job details from external sources like job boards, company career pages, or shared job postings. This tool eliminates the need for manual data entry, allowing you to transition seamlessly into the outreach process.
How It Works
1. Navigate to the Job Posting
- Open the platform containing the job listing (e.g., LinkedIn Jobs, Indeed, company career pages).
- Copy the entire text containing job details, including the job title, description, and company name.
2. Paste and Extract
- Paste the copied job details into the textbox in the Extract Job tab.
- Right-click and select “Extract the Job from the Input Box”.
- The system will process the text and populate the Job Details Table in the Outreach Tab.
💡 Pro Tip: Instead of copying and pasting job descriptions, you can try pasting only the job listing URL. If supported, MyJobOutreach will extract the details automatically. Please note that URL-based extraction is an experiemental feature and must be enabled in the Settings Tab.
Actions and Shortcuts
From the Context Menu:
- Extract Job from Input Box
  - Extracts job details from the pasted text and sends them to the Outreach Tab.
- Clear Input Box (Ctrl+Shift+9)
  - Clears all text in the input box for a fresh start.
What Happens Next?
After extracting the job details, the information is available in the Job Details Table in the Outreach Tab. From here, you can:
- Create a Cover Letter: Instantly generate a tailored cover letter using Alt+Shift+C.
- Enrich Contact Data: Extract and enrich contacts related to the job posting.
- Analyze the Job Description: Use Alt+Shift+A to gain AI-driven insights.
- Send Outreach Messages: Reach out via email, LinkedIn connection requests, or InMails.
How It Helps You
✅ Saves Time: No need to manually enter job details—extract everything in a few clicks.
✅ Streamlines Your Workflow: Move seamlessly from job discovery to outreach.
✅ Ensures Accuracy: Avoid copy-paste mistakes and maintain structured job details.
The Extract Job feature is a game-changer for job seekers looking to streamline applications and maximize efficiency. Say goodbye to manual data entry and focus on landing your next opportunity faster. 🚀
February 2, 2025
Contacts: Centralize and Manage Your Professional Network
The Contacts tab serves for managing all your outreach and networking data. Here, you can view, edit, enrich, and organize your contact database, streamlining the job search and outreach process.
Features and Functions
1. Comprehensive Contact Management
Each contact includes the following fields:
- Profile details:
  - Company, Name, Title, Headline, LinkedIn URL, Work Email, Other Email, Work Phone, Location, Bio.
- Activity Tracking:
  - LinkedIn Connection Date, First Email Sent Date, First LinkedIn InMail Sent Date, Accepted LinkedIn Connection
  - Dates for Follow-Ups 1, 2, and 3 (or more, if configured)
  - Comments field.
2. Powerful Search and Filtering
Easily locate specific contacts using:
- Search fields: Name, Title, Company, or Email
- In Use checkbox to filter active contacts.
3. Context Menu Actions and Shortcuts
Select one or multiple contacts and right-click to access the following actions:
1. Data Refresh and Organization:
  - Refresh (F5): Update contact data to reflect the latest changes.
  - Clear Search Fields (Ctrl+Shift+C): Reset all search filters.
  - Delete All Selected Rows (Ctrl+Shift+D): Remove selected contacts.
  - Delete All Unselected Rows (Ctrl+Shift+N): Remove all unselected contacts.
2. Data Enrichment:
  - Enrich Data for All Selected Rows (Ctrl+Shift+R): Populate fields like emails, phone numbers, and more.
  - Enrich Data for All Empty Work Email Rows (Ctrl+Shift+M): Only enrich contacts missing work emails to optimize API usage.
    
    Note: Data enrichment features require use of the SalesQL or TheOrg API’s.
3. Search Functions:
  - Search Contact in LinkedIn (Ctrl+Shift+L): Quickly locate the contact’s profile on LinkedIn.
  - Search Company in LinkedIn (Alt+L): View the hiring company’s LinkedIn profile.
  - Search Contact in TheOrg (Ctrl+Shift+O): Explore contact details in TheOrg.
  - Search Company in TheOrg (Alt+O): Look up the organization’s structure on TheOrg.
4. Data Modification:
  - Clear Cell Values (Ctrl+Shift+9): Remove specific field values from selected rows.
  - Add Comment (Ctrl+Shift+5): Attach notes or observations to a contact.
  - View/Edit Cell Value (Ctrl+Shift+6): Make quick adjustments to any field.
5. Data Import and Export:
  - Export All Contacts / Export Contacts (Ctrl+Shift+X): Save your contact database to a file.
  - Import Contacts (Ctrl+Shift+I): Add new contacts from external files.
6. Create Outreach:
  - Create Outreach with Selected Contacts (Ctrl+Shift+H): Move selected contacts to the Outreach Tab for immediate engagement.
How It Helps You
- Centralized Database:
  - Manage all your lead contacts in one place, with enriched data fields for better insights.
- Streamlined Workflows:
  - Quickly search, filter, and act on contacts to maintain an efficient pipeline.
- Effortless Enrichment:
  - Automatically populate missing fields like emails and phone numbers using integrated APIs.
- Integrated Outreach:
  - Seamlessly transfer selected contacts to the Outreach Tab to create personalized communication.
Example Use Case: Enhancing and Utilizing Contacts
1. Organize Contacts:
  - Use the search fields to filter by Company or Title to locate decision-makers.
2. Enrich Data:
  - Select contacts and enrich their data using (Ctrl+Shift+R) to populate missing email addresses and phone numbers.
3. Take Action:
  - Export enriched contacts for backup or import new ones for outreach.
  - Create personalized outreach messages for selected contacts and transfer them to the Outreach Tab (Ctrl+Shift+H).
The Contacts Tab keeps your network databased organized, ensuring that you have all the necessary details at your fingertips to foster meaningful connections and secure opportunities.
January 8, 2025
Interviews Tab: Track and Improve Your Interview Performance
The Interviews Tab allows you to document and analyze your interview experiences, helping you refine your approach and track progress over time. This structured system ensures you capture key insights from every interview, making it easier to improve and increase your chances of success.
How It Works
1. Select a Company and Job
- Ensure a company is selected in the Outreach Tab before navigating to the Interviews Tab.
- If a job application is associated with the company, it will be automatically linked.
Note: If no company is selected, the Interviews Tab will not display any data.
2. Document Your Interview Experience
- Enter interviewer details:
  - Interviewer Name
  - Interviewer Role
  - Interview Date
- Answer self-assessment questions to evaluate your performance, including fields like:
  - Preparation
  - Engagement
  - Clarity & Structure
  - Confidence & Mindset
3. Reflect and Improve
- Identify biggest wins and areas for improvement after each interview.
- Define actionable next steps to enhance your future interviews.
Actions
1. Manually Enter Interview Data: Click on any field to input details.
2. Track Multiple Interviews: Use additional columns to log multiple rounds of interviews for the same company.
How It Helps You
- Structured Self-Assessment: Helps you pinpoint strengths and weaknesses after every interview.
- Data-Driven Improvement: Tracks trends in your performance over multiple interviews.
- Boosts Confidence: Helps you refine responses, ensuring better results in future interviews.
Example Use Case: Preparing for Future Interviews
1. Log Your Interview Details
Enter the date, interviewer name, and key takeaways after each conversation.
2. Analyze Your Performance
Review structured feedback to identify trends in your interview success.
3. Implement Improvements
Use insights to refine your answers, confidence, and engagement strategies for future interviews.
The Interviews Tab helps you track, analyze, and improve your interview performance with a structured approach. By documenting key insights and identifying areas for growth, you can refine your strategy, boost your confidence, and increase your chances of success.
February 2, 2025
Availability: Simplify Scheduling with Effortless Calendar Integration
The Availability feature is designed to streamline your scheduling process, offering a simple and effective approach to share your availability with your contacts. By connecting to your Outlook Calendar, this feature generates availability slots or blocked slots in just a few clicks, ready to be shared directly with your contacts.
How It Works
1. Select Your Dates
  - Open the Availability tab to see the calendar interface (as shown in the first image).
  - Use the calendar to select the dates for which you want to generate availability or blocking slots. This will pull information directly from your Outlook Calendar.
    
    Note: If you use Google Calendar, you can sync it to Outlook to use this feature (click here to learn how).
1. Generate Availability or Blocked Slots
  - Right-click or use the shortcut keys:
    Ctrl+Shift+A to generate availability slots.
    
    Ctrl+Shift+B to generate blocked slots.
  - Your chosen slots will be displayed in a formatted table like in the image below.
Results You Can Share
The generated output shows a clean and organized table with:
- Day of the Week
- Date
- Time slots in multiple time zones that you can configure (PST, CT, EST).
This output can be easily copied and shared with your contacts, offering a professional and direct way to communicate your availability without relying on third-party scheduling links.
How does it help you?
- Simplicity: Just create and share your availability in seconds.
- Professionalism: Your contacts receive a clear, concise, and branded response.
- Customization: Ideal for contacts who prefer tailored communication over automated scheduling tools.
The Availability feature offers a simple and casual approach to share your availability with your contacts, and serves as a complement to scheduling tools like Calendly.
January 17, 2025
Emails Tab: Streamline Your Outreach with Integrated Email Management
The Emails Tab seamlessly integrates with your Outlook account, allowing you to manage your job search communications in one place. With features like AI-assisted replies, templates, and scheduling tools, MyJobOutreach helps you stay organized and respond efficiently.
How It Works
Sync Your Inbox
- Open the Emails Tab to view your Outlook inbox.
- Press F5 or right-click and select Refresh to load the latest emails.
View and Manage Emails
- Emails are displayed in a structured table, showing senders, subjects, and received dates.
- Clicking an email reveals the full message details in the preview pane below.
Actions and Shortcuts
Right-clicking on an email unlocks multiple powerful actions:
AI-Powered Responses
- Reply with ChatGPT (Alt+Shift+G): Generate AI-assisted responses.
- Reply All with ChatGPT (Alt+G): Use AI to craft responses for all recipients.
  - 💡 Pro Tip: You can write a custom prompt directly from the context menu to guide the AI’s response.
Template-Based Replies
- Reply with Template (Alt+Shift+T)
- Reply All with Template (Alt+T)
- Forward with Template (Alt+W)
Scheduling and Follow-ups
- Set Due Date: Mark follow-ups or deadlines.
- Block Time for Meetings (Alt+B) or Work Sessions (Alt+M): Automatically schedules an event in your Outlook calendar.
Organization and Archiving
- Delete Email (Del)
- Mark as Completed and Archive (Alt+Z)
- Archive Without Marking as Completed (Alt+A)
How It Helps You
- Efficient Communication: Respond faster with AI-generated messages and pre-set templates.
- Stay Organized: Keep track of all outreach-related emails in one place.
- Smart Scheduling: Quickly book meetings and follow-ups directly from your inbox.
The Emails Tab streamlines your job search communications, helping you manage responses, schedule meetings, and keep track of opportunities with ease. Whether you’re following up with recruiters, networking with industry professionals, or responding to job offers, this feature ensures you never miss an important message.
February 2, 2025
Find Target Companies & Jobs in Seconds
Tired of searching endless job boards and company lists? MyJobOutreach makes it easy to find opportunities that match your profile — and turn them into outreach campaigns with just a few clicks.
Company Suggestions
Get a curated list of companies based on your preferences.
How It Works
- We use your “What I Am Looking For” profile field to generate tailored company suggestions.
- You can add extra context (e.g., “tech startups in Boston”) to get more specific results.
What You’ll See
A table with key company info:
✅ Name, Industry, Size, Revenue, Location, Public/Private status
Quick Actions
- Refresh suggestions: F5
- Generate new: Alt+S
- Search on LinkedIn: Alt+L
- Search on TheOrg: Alt+O
- Send to Outreach tab: Ctrl+Shift+H
- Delete rows: Del or Alt+Del
💡 Tip: You might discover companies you’ve never heard of but are a great fit for your goals.
Job Suggestions
See a real-time list of jobs that match your skills and search criteria.
Note: Requires a Jooble API Key. Learn how to set it up here
How It Works
- Uses your JobSuggestion fields from your profile.
- You can refine results by typing extra keywords like “remote,” “senior,” or “full-time”.
What You’ll See
A job table with:
✅ Title, Company, Snippet, Location, Salary, Updated Date, and Job URL
Quick Actions
- Refresh jobs: F5
- Generate new: Alt+Shift+S
- Search the company on LinkedIn: Alt+L
- Visit job listing: Alt+Shift+O
- Send to Outreach tab: Alt+Shift+H
💡 Found a great job? Open it, review it, and instantly start building your outreach with just a right-click.
How It Helps You
- No more scrolling through random listings
- Integrated with Outreach, so you can act fast
- Personalized to you — based on your profile, keywords, and goals
Whether you’re exploring potential employers or searching for that perfect job, MyJobOutreach puts targeted opportunities right in front of you — and helps you take action instantly.
January 8, 2025
Keeping Track of Your Outreach
The Dashboard gives you a clear overview of your entire job search — from companies you’re engaging with to how many messages you’ve sent. It’s designed to help you stay organized and follow up easily.
Key Stats at the Top
At the top of the dashboard, you’ll see a quick summary of your outreach activity:
- Companies you’ve added
- Jobs Applied
- Initial Contacts made
- Connection Requests sent
- Follow-Ups, Emails, and InMails
This helps you track progress at a glance and stay focused.
Find and Focus
Use the search bar to filter companies by name or outreach type, so you can easily find what’s pending or needs a follow-up.
Taking Action
From the Company List below, you can:
- Right-click a company to open its full profile
- Jump to the Outreach tab
- Visit their website or LinkedIn
- Mark a company as archived once it’s no longer active
Performing a Follow-Up
1. On the dashboard, double-click on the company that needs a follow up (date of last contact is yellow). This will open the outreach tab.
2. Go to the contact table for the company.
3. Scroll right to find the follow-up columns (email, LinkedIn InMail, etc.).
4. Right-click the cell → choose the appropriate action (e.g., Send Email, Send LinkedIn InMail).
That’s it. Fast, trackable follow-ups in seconds.
Pro Tip
Use keyboard shortcuts and right-click actions to work faster. You can also export your list for review or reports.
The Dashboard keeps your outreach organized without the clutter. Stats on top, actions below — everything you need to stay in control of your job search.
December 21, 2024
Generate Personalized Scripts Instantly
Once you’ve extracted and enriched your contacts, it’s time to create and send your outreach messages — fast, personalized, and automated.
Step 1: Choose a Template & Select Contacts
- From the Outreach tab, make sure your company and contacts are loaded.
- Pick an Outreach Script Template from the dropdown.
- Select one or more contacts from the Contact(s) Details table.
- Right-click → Generate Outreach Scripts for All/Selected Contacts.
Step 2: Review Your Scripts
Your personalized messages will appear instantly in the Outreach Scripts section below.
You’ll see:
- LinkedIn Connection Request
- LinkedIn InMail (Subject + Body)
- Email (Subject + Body)
- Follow-ups (if enabled)
You can now:
- Manually edit
- Rephrase
- Regenerate using a different template
Step 3: Start Sending!
Once you’re happy with the scripts:
1. Go back to the Contact(s) Details table.
2. Scroll to the right to find the column for the next step (e.g., 1st Email Date, LinkedIn Connect Date, etc.).
3. Right-click the cell you want → choose the action:
- ✅ Send Email
- ✅ Perform LinkedIn Connection Request
- ✅ Send LinkedIn InMail
Everything is tracked automatically so you can stay organized with minimal effort.
Tips for Power Users
- Use multiple templates to A/B test your approach.
- Hover over column headers for quick tooltips.
- Use shortcuts like Ctrl+Shift+S or Ctrl+Shift+K for rapid generation.
January 17, 2025