MyJobOutreach

How to Sync Google Calendar with Outlook for Seamless Availability

To use the availability feature in MyJobOutreach effectively, you can sync your Google Calendar with Microsoft Outlook. This integration allows MyJobOutreach to access your schedule seamlessly. Here’s how to set it up.

Step 1: Enable Google Calendar Sync

  1. Open Google Calendar:
    Go to Google Calendar and log in with your Google account.
  2. Go to Settings:
    Click the gear icon in the top-right corner and select Settings from the dropdown menu.
  3. Find Your Calendar:
    Under Settings for my calendars, select the calendar you want to sync (e.g., your primary calendar).
  4. Get the Calendar URL:
    • Scroll down to the Integrate calendar section.
    • Copy the Secret address in iCal format (this allows integration with Outlook).

Step 2: Add Google Calendar to Outlook

  1. Open Outlook:
    Launch your Outlook desktop application or sign in to Outlook.com.
  2. Go to Calendar View:
    Switch to the Calendar view by clicking the calendar icon in the bottom-left corner.
  3. Add Calendar:
    • In the toolbar, click Add Calendar.
    • Select Subscribe from Web or From Internet (depending on your Outlook version).
  4. Paste the URL:
    • Paste the Secret iCal URL you copied from Google Calendar.
    • Click Add or OK to save.
  5. Name the Calendar:
    Give the calendar a name (e.g., “Google Calendar”) and save.

Step 3: Verify the Integration

  1. Open your Outlook calendar to confirm that Google Calendar events appear alongside your Outlook schedule.
  2. Make sure the events are up-to-date and properly displayed.

Important Notes

  • Real-Time Updates: The sync is not instantaneous but updates periodically, so changes in Google Calendar may take a few minutes to reflect in Outlook.
  • One-Way Sync: This method syncs Google Calendar events into Outlook but doesn’t allow editing Google Calendar events from Outlook.
  • Make sure you’re using the Secret Address in iCal format. Using the Public address requires making your calendar public. Public calendars can be viewed by anyone, even through Google search, and may compromise your privacy.

With this setup, MyJobOutreach can effectively use your combined availability to generate slots and streamline your scheduling!